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Policies

The purpose of this policy is to outline the process by which UNC Kenan-Flagler Business School acquires, replaces, and disposes of computer equipment for staff. This policy applies to all full-time employees* and to the purchase of all computer equipment issued by the school regardless of university funding sources.

All computer equipment purchases must be coordinated with Information Technology Services before any purchases are made.

Incoming Employees

Full-time permanent positions* will be assigned one standard computing device. The computer assigned to a position number will be the machine covered under the Lifecycle Replacement Plan. UNC Kenan-Flagler Business School does not support BYOD (bring your own device).

Lifecycle Replacement

The general guidelines for replacement of computers are:

  1. When financially possible, standard computer systems will be replaced within the fiscal year in which they are determined to be end-of-life, usually five to six years.
  2. Computers that are part of Lifecycle Replacement Plan will be replaced with one of the new standard laptops. Information Technology Services will also cover the costs of machine requested for a new position.
  3. The Information Technology Department maintains a website that indicates the current recommended models. This site is updated annually.
  4. All replaced computers must be returned to the IT Department before the new equipment is deployed.
  5. Departments may not repurpose end-of-life standard computers within their unit.
  6. All computer equipment must be returned to IT for redeployment or transfers while within the warranty period.
  7. Computers needed for part-time employees, student worker positions, temporary positions, and machines needed for projects or other temporary uses will be furnished out of the individual unit’s budget including the lifecycle replacement.
  8. A computer belongs to a position number and not an individual.

When an Employee Leaves the School

Computers are the property of the University. If a faculty or staff member leaves the university, the computing equipment assigned to them must be returned to the School. Information Technology will reimage, update our inventory, and reassign based on organizational need.

End of Life

IT does not support computer hardware older than six years or any computer unable to support the latest version of its operating system. IT is currently working to replace hardware that falls into this category.

 

* Does not include Kenan Institute staff or Center staff

The purpose of this policy is to outline the process by which UNC Kenan-Flagler Business School acquires, replaces, and disposes of computer equipment for faculty.This policy applies to all full-time employees and to the purchase of all computer equipment issued by the school regardless of university funding sources.

All computer equipment purchases must be coordinated with Information Technology Department before any purchases are made.

Incoming Faculty

The Kenan-Flagler IT Department will communicate with Incoming full-time permanent faculty members to determine the appropriate computer equipment and software that they will need to do their work. Funding for these initial purchases will be provided by the IT Department. After the purchases occur the IT Department will let the faculty member know how much their equipment cost and how much they should expect to spend from their RATS accounts for lifecycle computer replacements. UNC Kenan-Flagler Business School does not support BYOD (bring your own device).

Lifecycle Replacement

The general guidelines for replacement of computers are:

  1. Funding for any replacement computers will need to come from RATS accounts, chair accounts, area funds, or other non-IT funding source.
  2. Faculty members who would like to order a new computer should submit an order form or reach out to ITOrders@kenan-flagler.unc.edu.
  3. Faculty members may request the purchase of a new computer at any time they wish provided they have the needed funds to purchase the computer. This means a new computer can be purchased after only two or three years (rather than four or five) as long as they have the funds.
  4. The IT Department will also consult with the Senior Associate Dean for Academic Affairs annually to identify individuals with aging computers that should be replaced. Once identified, the IT Department will reach out to these faculty members to discuss the possibility of replacing their computer.
  5. The Information Technology Department maintains a website that indicates the current recommended computer models. This site is updated annually.
  6. All replaced computers should be returned to the IT Department at the same time the new equipment is deployed. Faculty members can submit a written justification to keep the old computer if they feel they have a work related need to do so.
  7. Areas may not repurpose computers within their unit.
  8. All computer equipment must be returned to IT for redeployment or transfers while within the warranty period.

When an Employee Leaves the School

Computers are the property of the university. If a faculty or staff member leaves the university, the computing equipment assigned to them must be returned to the School. The Kenan-Flagler IT Department will delete all data from the computer, update our inventory, and reassign based on organizational need.

End of Life

IT does not support computer hardware older than six years or any computer unable to support the latest version of its operating system.

Safe Computing at UNC

UNC requires that certain processes are followed in order to protect sensitive information. Please check the website linked above to: